Introduction of the Secretariat Department

Assist CEO in coordinating each departments internally, liaising invitation and visiting requests.

The key functions of secretariat department are organising organisation’s annual plan and other working meetings, compiling reports and tracking the follow up actions, reviewing and optimising the efficiency of administrative process. We are also coordinating with respective department and managing a special project, as per the instruction of CEO.

At the same time, we responsible to liaise with our board’s members regarding event invitation, visiting request, speech release, media interview etc.

 

Department Duties

1. General duties

• Coordinate each departments, review and optimise the efficiency of administrative process.
• Manage organisation’s official email account, release of speech, announcement, declaration and greetings.

2. Meeting affairs

• Organise monthly executive meeting, organisation’s annual plan and budget meeting.
• Coordinate of organisation’s annual plan review.

3. Public relationship affairs

• Liaise with board’s member to attend invitations nationwide and overseas.
• Coordinate the reception duties.

4. Project management
   Establish, execute or coordinate project activities, as per below:

4.1 Human Resource Unit

1. 1. To plan, formulate, and implement human resource management policies.
   2. To monitor and ensure human resource planning, recruitment and placement, compensation and benefit, performance management, training and development, employee relation management to be carried out effectively.
   3. To drive human resource quality, nurture organisational culture and centripetal force of the employees.

4.2 MICSS Educational Research and Development Unit (EduRnD)

To strengthen the research and implementation of MICSS Education Blueprint, meanwhile coordinate the existing research projects that conducted by various departments, in order to gradually achieve the goals of the "MICSS Education Blueprint".